Outsourcing your technical writing project can streamline your operations and allow you to concentrate on your core business functions.
Aaron Montoure
Vice President
Outsourcing technical writing projects can be a strategic move for companies looking to streamline their processes and focus on core competencies. However, to ensure a successful outcome, it is crucial to consider several factors before partnering with a technical writing service provider.
Here are six essential tips to help you navigate the outsourcing process effectively.
Before outsourcing your technical writing project, ensure that your chosen partner is a good match. Consider whether they possess industry-specific knowledge and share your company’s values.
It is vital to collaborate with a provider that employs technical writers with hands-on experience in your industry. Their expertise will contribute to the success of your project.
Clearly outlining the project scope and deadlines upfront is critical.
Whether you require a brand-new service manual or an update to an existing product, understanding the scope will help you plan resources and set realistic expectations. Identify the available information, such as existing documentation and graphics, and determine the project’s deadline. Remember to factor in additional time for internal review processes and translations if necessary.
Gathering all relevant data before commencing the project can prevent rework and ensure a high-quality, timely delivery.
Although projects can start with some information missing, it is crucial to obtain all available documentation, including graphics, CAD files, and actual product details before proceeding. Reviewing existing documentation will help maintain consistency and prevent potential delays.
Consistency is the key in technical writing.
To create manuals and product documentation that are easy to understand and translate, provide your technical writing partner with style guides and controlled vocabulary. Following consistent guidelines not only improves clarity but also plays a vital role in product liability. Ensuring that terminology and language are consistent throughout the documentation is essential.
When outsourcing technical writing, think about how the content can be repurposed for other purposes such as training materials.
If procedures are being documented, consider whether the content can also be used for training sessions, videos, or animated CAD models. Discussing these possibilities with your technical writing partner upfront will prevent duplication of effort and maximize the value of the produced content.
Instead of solely focusing on costs, prioritize the quality and expertise provided by your technical writing partner.
Sacrificing quality to cut costs often leads to more expenses in the long run. Outsourcing to a reliable technical writing partner can be a better value proposition than hiring a full-time employee. By partnering with experts in the field, you benefit from their experience and industry-specific knowledge, ensuring a successful outcome.
Outsourcing your technical writing project can streamline your operations and allow you to concentrate on your core business functions.
By following these six essential tips, you can increase the chances of a successful outsourcing experience. Remember:
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- Find a suitable partner
- Define project scope and deadlines
- Gather all necessary data
- Provide style guides
- Consider reuse opportunities
- Prioritize results and expertise
By doing so, you will be well on your way to achieving a high-quality technical writing project.
If you have any further questions or need assistance, email us at sales@almoninc.com.
